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Calendars

Overview

The School of Engineering is using the G Suite domain to manage user's calendars and resources.  Each user account will automatically have an associated calendar.  By default, meeting requests sent to your Google account will automatically be added.  To access your calendar, click on the link at the top left of your Google mail page.

Resources such as conference rooms, projectors, laptops and reception areas are created by the administrator of the domain.  To request a resource, please contact support@eng.ucsd.edu.

Note: when inviting people to events, please make sure to use their full Google account (e.g. user@eng.ucsd.edu, user@cloud.ucsd.edu or user@gmail.com).  Non-Google addresses may not work properly.

Instructions on using Google calendars can be found on the Calendar Help page.  Below are some of the basics.

Creating an additional calendar

To create an additional calendar, click on the "Add" option under the "My calendars" section in the left column.  You can create as many calendars as you need (within reason).  Each calendar you create can be displayed with a different color to help identify the source of the event(s).  These can also be shared with others as needed.

Adding Calendars to your "Other Calendars" list

To add a calendar to your list, just type in the email address (Google only) of the person in the input box under the "Other Calendars" area on the left column of your calendar.  It should then add that user's calendar to the list below the input box.  To display that calendar, click on the name.  Google will then overlay it on the current calendar(s) in the display pane.  To remove it from the display, just click on it again.  There are other options to manage these under the drop down to the right of the calendar name.  These options include setting a color, hiding etc.  You may also add people outside our  eng.ucsd.edu domain.

To add a resource to your list, click on the "Add" drop down at the bottom of the "Other calendars" section.  Under that drop down, click "Browse interesting calendars".  Feel free to add any you find on these lists, but our domain resources can be found under the "More" tab.  If you have permissions to see a calendar, you can subscribe to them here.

Permissions

Each user's calendar and resource can be configured to allow access with the following characteristics:
Make changes and manage sharing: users or groups with this level of permission are allowed to make changes to all events as well a manage the sharing of the calendar.
    • Make changes to events:  these users can view and edit any event on the calendar.  Similar to read/write access.
    • See all event details: this level of access is basically read-only, they can see the details of an event but cannot edit.
    • See only free/busy: these users can only see the available or busy time slots on the calendar.  They cannot see details of an event.
Other more global options include sharing with the public as well as sharing with others in our G Suite domain.  You can also export it as a feed or embed a live view on a website.  More details can be found on the permissions Calendar Help page within Google.